The Gym & Memberships tools help subscription businesses — gyms, clubs and studios — manage members and recurring plans, so renewals and dues never slip.
Plans, members & renewals #
- Set up plans (monthly, quarterly, annual) with price and duration.
- Enrol a member onto a plan to create a subscription billed like a sale.
- See memberships expiring soon and renew in a couple of clicks, with optional WhatsApp reminders.
Worked example #
You run a gym and want members and dues under control.
- You create two plans: Monthly ₨3,000 and Annual ₨30,000.
- A new member, Usman, joins. You add him as a contact and enrol him on Monthly, starting today.
- The subscription bills ₨3,000 to his ledger; he pays ₨3,000 cash, clearing his account.
- Three days before expiry, vFile flags his membership and a WhatsApp reminder goes out; Usman renews for another month.
What this affects #
- Member ledger — each subscription and payment appears on the member’s account.
- Payment accounts — fees increase the account they are received into.
- Income & renewals — subscriptions count toward income, and the renewals view keeps them on track.
Frequently asked questions #
Are members stored as customers?
Yes. Each member is a customer contact, so their subscriptions and payments show on their ledger.
How do I know whose membership is ending?
The renewals view flags memberships that are expiring soon.
Can renewal reminders be automatic?
Yes — use WhatsApp notifications to remind members before their plan ends.