Sometimes goods have to go back to the supplier — damaged items, wrong deliveries or excess stock. A purchase return records this, lowering your inventory and what you owe.
Creating a purchase return #
- Locate the original purchase in the list at vfile.app/purchases.
- Choose Purchase Return from its actions.
- Enter the quantity being returned for each product.
- Save — the stock is removed and the supplier balance adjusts in your favour.
Worked example #
Out of a purchase of 200 bags from Green Seeds Co., 10 arrive damaged.
- You open that purchase and choose Purchase Return.
- You enter a returned quantity of 10 bags, worth ₨40,000 at ₨4,000 each.
- You save. Your stock drops by 10 bags and your payable to Green Seeds falls by ₨40,000.
- If you had already paid in full, that ₨40,000 becomes a credit you can recover or set against your next order.
What this affects #
- Stock — the 10 returned bags are removed from inventory.
- Supplier ledger — your payable to Green Seeds reduces by ₨40,000, or becomes a recoverable credit if already paid.
- Payment account — only changes if the supplier actually refunds you cash.
- Always return against the specific purchase so cost, stock and balances stay aligned.
Frequently asked questions #
What if I already paid for the goods I am returning?
The return becomes a credit with that supplier, which you can recover or offset against a future purchase.
Return or adjustment — which do I use for damaged stock?
If the goods go back to the supplier, use a purchase return. If you simply write them off, use a Stock Adjustment.
Can I return part of a purchase?
Yes — enter only the quantity being returned per line.