Why adjust stock? #
Real stock sometimes differs from the system — because of damage, breakage, theft, expiry, samples, or a physical count that does not match. A Stock Adjustment records these changes so your inventory stays truthful.
Creating an adjustment #
- Go to vfile.app/stock-adjustments and add one.
- Select the location and type — Normal (routine loss) or Abnormal (unusual loss).
- Add the products and the quantity being adjusted.
- Optionally record the amount recovered (e.g. insurance or scrap value).
Worked example #
During handling, 3 bags of Corn AG 603 get torn and are unsellable.
- You open Stock Adjustment, choose your Sahiwal location and type Normal.
- You add Corn AG 603 with a quantity of 3.
- At ₨4,000 cost each, the adjustment records a ₨12,000 stock loss. You save.
- Stock drops by 3 bags, so the system now matches what is really on the shelf.
What this affects #
- Stock report — the 3 bags are removed immediately, keeping the count honest.
- Cost of the loss — the ₨12,000 appears in your reports so you can see what damage/shrinkage is costing you.
- No customer or supplier ledger effect — an adjustment is internal; no one is billed.
Frequently asked questions #
When should I use an adjustment instead of a return?
Use an adjustment for damage, loss or count differences. Use a return only when goods go back to a customer or supplier.
What is the difference between Normal and Abnormal?
Normal is expected, routine loss; Abnormal is an unusual event you may want to review separately. Both correct the stock.
Can I also add stock with an adjustment?
Adjustments are mainly for reducing/correcting stock. To bring in new stock you buy, use a purchase.