What is opening stock? #
Opening stock is the quantity of a product you already hold when you begin using vFile (or when you add a new product). Recording it correctly means your stock reports and profit are accurate from day one.
Adding opening stock #
- While creating a product, click Save & Add Opening Stock, or
- From the product list, open a product’s action menu and choose Add / Edit Opening Stock.
For each location (and variation, if any) enter the quantity on hand and the unit purchase cost.
Worked example #
You are moving your shop’s records into vFile and already hold seed on the shelves.
- You open Corn AG 603 and choose Add / Edit Opening Stock.
- For your Sahiwal location you enter 200 bags at a cost of ₨4,000 each.
- You save. Stock immediately shows 200 bags worth ₨800,000 at cost.
- When you sell a bag tomorrow, vFile uses that ₨4,000 cost to work out profit.
What this affects #
- Stock report — the product now shows the quantity and value you entered.
- Profit — the cost you enter is used for gross-profit on future sales, so enter a realistic figure.
- No supplier due — opening stock simply states what you already own; it does not create a payable or a purchase.
- To change stock later (damage, count differences), use a Stock Adjustment, not opening stock.
Frequently asked questions #
Does opening stock create a purchase entry?
No. It records what you already have, without any supplier bill or payment.
I entered the wrong opening quantity — how do I fix it?
If nothing has been sold yet, edit the opening stock. If sales have already happened, record a Stock Adjustment instead to keep history clean.
What cost should I use?
Use the actual price you paid for that stock. It drives your profit figures, so an accurate cost matters.