Not every entry is a sale or a purchase. A journal voucher lets you post manual accounting entries — adjustments, corrections, discounts written off, opening figures and transfers between accounts — using proper debit and credit lines. Create one at vfile.app/accounting/journal-entry.
When to use one #
- Record incomes or charges that sit outside normal trading (e.g. bank charges).
- Move value between two payment accounts or ledgers.
- Post an accounting adjustment your books need.
Creating a journal voucher #
- Add the debit and credit lines. Total debits must equal total credits.
- Add a clear narration so anyone reviewing the books understands the entry.
Worked example #
Your bank deducts ₨1,500 in service charges, which is not a purchase or an expense you buy.
- You open Journal Voucher and add two lines: debit Bank Charges ₨1,500 and credit Bank Account ₨1,500.
- Debits equal credits (₨1,500 = ₨1,500), so vFile lets you save.
- You write a narration: “Monthly bank service charge”, and save.
- Your bank account balance drops by ₨1,500 and the charge is recorded in your books.
What this affects #
- The accounts named in the voucher — value moves exactly as the debit and credit lines say.
- Payment accounts — if a bank or cash account is on a line, its balance changes accordingly.
- No stock effect — a journal voucher is purely an accounting entry.
- vFile enforces balance — it will not save unless debits equal credits, keeping your books consistent.
Frequently asked questions #
vFile won’t let me save — why?
Your debit and credit totals do not match. Adjust the lines until both sides are equal.
Should I use a journal voucher to record rent or utilities?
Usually no — use Expenses for running costs. Journal vouchers are for adjustments and account transfers.
Can I reverse a journal voucher?
Post an opposite entry (swap the debit and credit) to reverse it, keeping a clear trail of both.