Quick answer: Open Purchases, choose the supplier, add the ingredients bought with quantity and unit cost, and save. Stock increases, average cost updates automatically, and any unpaid balance is tracked as a supplier due.
Recording a purchase #
Open Purchases and create a new purchase. Choose the supplier, add the ingredients bought with quantity and unit cost, and save. Stock increases and each ingredient’s average cost updates automatically (weighted average), so your stock value and food cost stay accurate.
Supplier dues #
If you do not pay a purchase in full, the balance is tracked as a supplier due. Record what you paid and the outstanding amount carries forward, so you always know what you owe each supplier.
Worked example: buying chicken #
You buy 30 kg chicken at Rs 480/kg from “Al-Madina Poultry”, total Rs 14,400, and pay Rs 10,000 now. Save the purchase: chicken stock rises by 30 kg, its average cost updates, and Rs 4,400 is recorded as a due to Al-Madina. Next visit you pay the Rs 4,400 and the supplier due clears.
Suppliers #
Manage your supplier list under Masters → Suppliers. Supplier dues and purchase history appear in Reports.
Frequently asked questions #
Does a purchase update my food cost? #
Yes. The ingredient’s weighted average cost updates, which feeds stock value and food-cost reporting.
How do I see what I owe suppliers? #
Open Reports and view supplier dues, or check the supplier under Masters.