For customers you bill on a regular cycle — a monthly supply, a service retainer — recurring invoices save you re-entering the same sale every time. vFile repeats it automatically on the schedule you set.
Setting up a subscription #
When you create a sale, mark it as recurring and choose how often it should repeat (for example monthly) and for how long. You can review and manage all recurring sales at vfile.app/sells/subscriptions.
Worked example #
You supply a school canteen with the same goods every month.
- You create a sale for the monthly order — say ₨60,000 of supplies — and mark it recurring, monthly.
- Each month, vFile generates a fresh invoice for that customer automatically, so you never forget to bill them.
- You simply record the payment when it comes in each month.
- If the arrangement ends, you stop the subscription and no further invoices are created.
What this affects #
- Automatic invoices — each cycle produces a real sale, posting to the customer’s ledger and (for stocked items) reducing stock.
- Dues & reports — generated invoices behave like any sale in your dues, aging and sales reports.
- Stopping a subscription simply prevents future invoices; past ones stay on record.
Frequently asked questions #
Do recurring invoices deduct stock each time?
Yes — each generated invoice is a normal sale, so stocked items are reduced on every cycle.
Can I change the amount later?
Update the recurring sale; future invoices use the new details.
How do I stop it?
Open the subscription and turn it off — no more invoices will be generated.
Related guides #
- Add Sale (Invoice)
- Gym & Memberships — for membership-style recurring billing.