---
title: Asset Management
description: Register company assets, allocate them to staff, track maintenance and record their return.
url: "https://tecniforge.com/docs/vfile/vfile-assets/asset-management-guide/"
updated: "2026-09-02"
category: vFile / Asset Management
---

# Asset Management

**Asset Management** keeps track of the equipment your business owns — laptops, tools, vehicles, machinery — who is using each one, and how it is maintained.

## Registering, allocating & maintaining

- **Register** each item as an asset at [vfile.app/asset/assets](https://vfile.app/asset/assets).
- **Allocate** it to a staff member at [vfile.app/asset/allocation](https://vfile.app/asset/allocation), and **revoke** it on return.
- Log **maintenance** — servicing, repairs — with cost and date.

## Worked example

Your office buys a laptop and you want it accountable from day one.

1. You register a *Dell Latitude Laptop* — category *IT Equipment*, purchase value ₨120,000, serial *DL-7727*.
2. You **allocate** it to *Sara*; the register now shows it as *In use — Sara*.
3. Four months later you log a **maintenance** entry: keyboard replacement, ₨5,000.
4. Sara moves branch, so you **revoke** the allocation and the laptop returns to the pool.

## What this affects

- **Asset register** — full allocation and maintenance history; you always know who holds each item.
- **Not sellable stock** — assets are separate from products; they never appear in the [Stock Report](https://tecniforge.com/docs/vfile/vfile-reports/stock-report/) or on the POS.
- **No customer ledger effect** — buying and holding an asset is internal.

## Frequently asked questions

**Is an asset the same as a product?**
No. Products are things you sell; assets are things you own and use. They are tracked separately.

**How do I know who currently holds an item?**
The register shows the current allocation; revoking it returns the item to the pool.

**Does buying an asset reduce my profit like an expense?**
An asset is something you keep, not a running cost. Its purchase and maintenance are tracked against the asset for your records.

## Related guides

- [Users, Roles & Permissions](https://tecniforge.com/docs/vfile/vfile-getting-started/users-roles-permissions/) — the staff you allocate assets to.

---

### Discover more from TecniForge

Subscribe to get the latest posts sent to your email.