---
title: "Managing stock by portion, with reasons and low-stock alerts"
description: "Track chairs, crockery, cutlery and equipment for each portion of the hall, record every stock change with a reason, and get low-stock alerts."
url: "https://tecniforge.com/docs/mhms/mhms-inventory/managing-stock-by-portion-with-reasons-and-low-stock-alerts/"
updated: "2026-10-14"
category: "TecniForge Marriage Hall & Events Management System / Inventory & Stock"
---

# Managing stock by portion, with reasons and low-stock alerts

## What you can track

The Inventory module keeps count of your physical items - chairs, tables, dinner plates, glasses, spoons, forks, knives, table cloths, fans, lights and anything else. Each item can belong to a specific **portion** of the hall (Main Hall, Basement, Hall 2) or to a shared **General Store**, so you always know what is where.

## Adding an item

1. Open **Inventory → Stock & Items** and click **Add Item**.
2. Enter the name, choose the portion and category, set the unit (piece, set, dozen) and the opening quantity.
3. Set a **low-stock alert level** so you are warned before you run out.

## Every change needs a reason

Whenever stock goes up or down, you record it with a **reason** - this is required. Open an item and use **Add / Remove stock**:

- **Add (In)** - for example "Purchased 100 new glasses".
- **Remove (Out)** - for example "15 chairs broken during a wedding", "30 spoons missing after a function".

Each change keeps a running balance, and the item's full history shows what happened, when, how many and why.

## Low-stock alerts

When an item's quantity falls to or below its alert level, it is flagged **Low** on the list, and the headline shows how many items are low - so you can re-order before an event is affected. You can filter the list by portion, category, or low-stock only.

## Benefits

- Always know how many chairs, plates and spoons you have, and in which portion.
- Every loss or breakage is explained, so shortages are never a mystery.
- Low-stock alerts mean you re-order in time and never run short on event day.
- A clear audit trail helps control theft and wastage.

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